United States
Securities and Exchange Commission
Washington, DC 20549
SCHEDULE 14A
SCHEDULE 14A INFORMATION
PROXY STATEMENT PURSUANT TO SECTION 14(a) OF THE
SECURITIES EXCHANGE ACT OF 1934
Filed by the Registrant x Filed by a Party other than the Registrant ¨
Check the appropriate box:
¨ | Preliminary Proxy Statement | |
¨ | Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) | |
x | Definitive Proxy Statement | |
¨ | Definitive Additional Materials | |
¨ | Soliciting Material Pursuant to 240.14a-12 |
CSB BANCORP, INC.
(NAME OF REGISTRANT AS SPECIFIED IN ITS CHARTER)
(NAME OF PERSON(S) FILING PROXY STATEMENT, IF OTHER THAN THE REGISTRANT)
Payment of Filing Fee (Check the appropriate box):
x | No fee required. | |||
¨ | Fee computed on table below per Exchange Act Rules 14a-6(i)(l) and 0-11 | |||
(1) | Title of each class of securities to which transaction applies:
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(2) | Aggregate number of securities to which transaction applies:
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(3) | Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (set forth the amount on which the filing fee is calculated and state how it was determined):
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(4) | Proposed maximum aggregate value of transaction:
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(5) | Total fee paid:
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¨ | Fee paid previously with preliminary materials. | |||
¨ | Check box if any part of the fee is offset as provided by Exchange Act Rule 0-1l (a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing. | |||
(1) | Amount Previously Paid:
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(2) | Form, Schedule or Registration Statement No.:
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(3) | Filing Party:
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(4) | Date Filed:
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CSB Bancorp, Inc.
91 North Clay Street
Millersburg, Ohio 44654
March 25, 2014
Dear Fellow Shareholders:
We invite you to attend the 2014 Annual Meeting of Shareholders (the Meeting) of CSB Bancorp, Inc. (CSB) to be held on Wednesday, April 23, 2014, at 7:00 p.m., local time, at the Carlisle Inn, located at 4949 Walnut Street, Walnut Creek, Ohio 44687.
The Meeting is being conducted for the following purposes:
1. | To elect the following directors for terms of three years each: |
Nominee |
Term Will Expire In | |
Robert K. Baker (for re-election) | 2017 | |
J. Thomas Lang (for re-election) | 2017 |
2. | To ratify the appointment of S.R. Snodgrass, P.C. as the independent registered public accounting firm for CSB for the fiscal year ending December 31, 2014; and |
3. | To transact any other business that may properly come before the Meeting or any adjournments thereof. |
At the conclusion of the Meeting, we will review highlights of the past year.
We hope you will be able to attend the Meeting. Whether or not you plan to attend, it is important that your shares be represented. We encourage you to execute and vote your shares promptly by telephone, by internet, or by completing, executing and returning the enclosed proxy by mail in the envelope provided. Please refer to the proxy card for information on voting by phone or by internet.
Thank you for your support of CSB.
Sincerely,
/s/ John R. Waltman |
/s/ Eddie L. Steiner | |||
John R. Waltman | Eddie L. Steiner | |||
Chairman, Board of Directors | President and Chief Executive Officer |
CSB Bancorp, Inc.
91 North Clay Street
Millersburg, Ohio 44654
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS OF CSB BANCORP, INC.
Date and Time: | Wednesday, April 23, 2014, at 7:00 p.m., local time | |
Place: | Carlisle Inn, 4949 Walnut Street, Walnut Creek OH. 44687 | |
Items of Business: | 1. The election of two directors named in the proxy statement. | |
2. The ratification of S. R. Snodgrass, P.C. as our independent auditor for the 2014 fiscal year. | ||
3. To transact any other business that may properly come before the meeting or any adjournment of the meeting. | ||
Record Date and Voting: | You may vote at the meeting if you were a shareholder of record at the close of business on March 11, 2014. | |
Your vote is important. You may vote your shares by Internet or telephone by no later than 3:00 a.m., Eastern Daylight Time, on April 23, 2014, as directed in the proxy materials. If you received a printed copy of the proxy materials you may also complete, sign and return the enclosed proxy card or voting instruction form by mail. | ||
Voting in the above ways will not prevent you from attending or voting your shares at the meeting, but will ensure that your shares are represented at the meeting. We also encourage you to vote by Internet or telephone in order to reduce mailing and handling expenses. | ||
If your shares are held by a broker, it is important that you provide instructions to your broker so that your vote is counted on all matters. If you wish to personally vote your broker-held shares, please obtain a legal proxy from the broker holder of record indicating that you are the beneficial owner of the shares you wish to vote. | ||
Internet Availability of Proxy Materials: | Our proxy statement and 2013 Annual Report are available at http://www.csb1.com Please select Investor Relations/Proxy Site |
By order of the Board of Directors,
/s/ John R. Waltman |
/s/ Eddie L. Steiner | |||
John R. Waltman | Eddie L. Steiner | |||
Chairman, Board of Directors | President and Chief Executive Officer |
CSB BANCORP, INC.
91 North Clay Street
Millersburg, Ohio 44654
PROXY STATEMENT
This proxy statement is furnished in connection with the solicitation by the Board of Directors of CSB Bancorp, Inc., an Ohio corporation (CSB or the Company), of the accompanying proxy to be voted at the 2014 Annual Meeting of Shareholders (the Annual Meeting) to be held on Wednesday, April 23, 2014, at the Carlisle Inn, located at 4949 Walnut Street, Walnut Creek, Ohio 44687 at 7:00 p.m., local time, or at any adjournment(s) thereof. The mailing address of the principal executive offices of CSB is 91 North Clay Street, Millersburg, Ohio 44654. This proxy statement, together with the related proxy and CSBs 2013 Annual Report to Shareholders (the Annual Report), are being mailed to the shareholders of the Company on or about March 25, 2014.
QUESTIONS AND ANSWERS ABOUT THE ANNUAL MEETING AND VOTING
When And Where Will The Annual Meeting Be Held?
The Annual Meeting will be held on Wednesday, April 23, 2014, at the Carlisle Inn, Walnut Creek, Ohio 44687 at 7:00 p.m., local time. To obtain directions to the Annual Meeting location, please contact Ms. Peggy L. Conn at 330-674-9015.
Why Did I Receive These Proxy Materials?
You have received these proxy materials because CSBs Board of Directors is soliciting a proxy to vote your shares at the Annual Meeting. This proxy statement contains information that CSB is required to provide to you under the rules of the Securities and Exchange Commission (the Commission) and is intended to assist you in voting your shares.
Who May Vote At The Annual Meeting?
Only holders of common shares of record at the close of business on March 11, 2014 are entitled to receive notice of, and to vote at, the Meeting. At the close of business on March 11, 2014, there were 2,736,634 common shares, par value $6.25 per share, of the Company outstanding and entitled to vote.
Each holder of common shares is entitled to one vote for each common share held on March 11, 2014. At this time, it is not known whether there will be cumulative voting for the election of directors at the Annual Meeting. Cumulative voting is not available for the other proposals referenced and described in this proxy statement. A shareholder wishing to exercise cumulative voting with respect to the election of directors must notify the President, a Vice President or the Secretary of CSB in writing before 7:00 p.m., EDT on April 21, 2014. If cumulative voting is requested and if an announcement of such request is made upon the convening of the Annual Meeting by the Chairman or the Secretary of the Annual Meeting on behalf of the shareholder requesting cumulative voting, you will have votes equal to the number of directors to be elected, multiplied by the number of common shares owned by you, and will be entitled to distribute your votes among the candidates as you see fit. If any shareholder properly demands cumulative voting for the election of directors at the Annual Meeting, your proxy will give the individuals named on the proxy full discretion and authority to vote cumulatively, and in their sole discretion to allocate votes among any or all of the nominees for director, unless authority to vote for any or all of the nominees is withheld.
What Is The Difference Between Holding Shares As A Shareholder Of Record And As A Beneficial Owner?
If your shares are registered directly in your name, you are considered the shareholder of record of those shares. CSB has sent these proxy materials directly to all shareholders of record. Alternatively, if your shares are held in an account at a brokerage firm, bank, broker-dealer or other similar organization, which is sometimes called street name, then you are the beneficial owner of those shares, and these proxy materials were forwarded to you by that organization. The organization holding your shares is the shareholder of record for purposes of voting the shares at the Annual Meeting. As the beneficial owner, you have the right to direct that organization how to vote the common shares held in your account by following the voting instructions the organization provides to you. If you hold your common shares in street name, you may be eligible to appoint your proxy electronically via the Internet or by telephone and may incur costs associated with the electronic access or telephone usage.
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How Do I Vote?
Whether or not you plan to attend the Annual Meeting, we urge you to vote in advance by proxy, electronically over the internet or by telephone. To vote by proxy, you must complete, sign and date the accompanying proxy card and return it in the envelope provided. Please refer to the proxy card for information on voting electronically. If you plan to attend the Annual Meeting and vote in person, we will give you a ballot when you arrive. If your common shares are held in an account at a brokerage firm, bank, broker-dealer or other similar organization or another record holder, you must bring a legal proxy from the shareholder of record indicating that you were the beneficial owner of the shares on March 11, 2014 in order to vote in person.
How Will My Common Shares Be Voted?
Those common shares represented by a properly executed proxy received prior to the Annual Meeting and not subsequently revoked will be voted as you direct. If you submit a valid proxy prior to the Annual Meeting but do not complete the voting instructions on the proxy, to the extent permitted by applicable law, your proxy will vote your common shares as recommended by the Board of Directors, as follows:
| FOR the election of each of the director nominees listed below under PROPOSAL ONE ELECTION OF DIRECTORS; |
| FOR the ratification of S.R. Snodgrass, P.C. (Snodgrass) as CSBs independent registered public accounting firm for the fiscal year end December 31, 2014 under PROPOSAL TWO RATIFICATION AND APPOINTMENT OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM. |
Can Other Matters Be Decided At The Annual Meeting?
On the date that this proxy statement was printed, CSB did not know of any matters to be raised at the Annual Meeting other than those included in this proxy statement. If you submit a valid proxy and other matters are properly presented for consideration at the Annual Meeting, then the individuals appointed as proxies will have the discretion to vote on those matters for you.
May I Revoke My Proxy?
Yes, proxies may be revoked at any time before a vote is taken or the authority granted is otherwise exercised. Revocation may be accomplished by:
| the execution of a later dated proxy with regard to the same common shares; |
| giving notice in writing to Ms. Peggy L. Conn, Corporate Secretary, CSB Bancorp, Inc., 91 North Clay Street, Millersburg, Ohio 44654, which must be received prior to the Annual Meeting; or |
| notifying the Corporate Secretary in person at the Annual Meeting. |
If your shares are held in street name and you wish to revoke your proxy, you should follow the instructions provided to you by the record holder of your shares. If you wish to revoke your proxy in person at the Annual Meeting, you must bring a legal proxy from the shareholder of record indicating that you were the beneficial owner of the shares on March 11, 2014. Attending the Annual Meeting will not, by itself, revoke your proxy.
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What Constitutes A Quorum And What Vote Is Required With Respect To The Proposals Presented At The Annual Meeting?
Under CSBs Code of Regulations, as amended (the Regulations), a quorum for purposes of the Annual Meeting shall consist of a majority of the voting capital stock of CSB then outstanding and entitled to vote at the Annual Meeting. The common shares outstanding are the only shares of CSBs capital stock entitled to vote at the Annual Meeting. Common shares may be present in person or represented by proxy at the Annual Meeting. Both abstentions and broker non-votes are counted as being present for purposes of determining the presence of a quorum. As of March 11, 2014, there were 2,736,634 common shares outstanding and entitled to vote. Consequently, at least 1,368,318 common shares must be represented at the Annual Meeting in person or by proxy in order to constitute a quorum for the transaction of business.
Abstentions are counted as present for purposes of determining a quorum. Street name holders generally cannot vote their shares directly and must instead instruct the broker, bank or other shareholder of record how to vote their shares using the voting instructions provided by it. If a street name holder does not provide timely instructions, the broker or other nominee may have the authority to vote on some proposals but not others. If the broker or other nominee votes on one proposal, but does not vote on another proposal because the nominee does not have discretionary voting power and has not received instructions from the beneficial owner, this results in a broker non-vote. Broker non-votes on a matter are counted as present for purposes of establishing a quorum for the Annual Meeting, but are not considered entitled to vote on that particular matter. Consequently, broker non-votes generally do not have the same effect as a negative vote on the matter.
What are the Voting Requirements to Elect the Directors and to Approve the Other Proposals in this Proxy Statement?
The vote required to approve each of the proposals that are scheduled to be presented at the Annual Meeting is as follows:
Proposal One Election Of Directors
Vote Required
| The director nominees receiving the greatest number of votes shall be elected by the holders of common shares present, represented and entitled to vote at the Annual Meeting. Shareholders have the right to vote cumulatively in the election of directors. In order to exercise the right to vote cumulatively, a shareholder must give written notice to the President, a Vice President or the Secretary of CSB not less than forty-eight hours before the time fixed for the Annual Meeting, and the shareholders demand for cumulative voting must be announced at the commencement of the Annual Meeting by or on behalf of the shareholder. If cumulative voting is elected, a shareholder may cast as many votes in an election of directors as the number of directors to be elected multiplied by the number of shares held. Broker non-votes and proxies marked Withhold Authority will not be counted toward the election of directors or toward the election of individual nominees and, thus, will have no effect other than that they will be counted for establishing a quorum. |
Proposal Two Ratification Of Independent Registered Public Accounting Firm
Vote Required
| The proposal to ratify the appointment of CSBs independent registered public accounting firm requires the affirmative vote of the holders of a majority of the votes cast on the matter at the Annual Meeting. Shareholders may vote For, Against or Abstain from voting on Proposal Two. This Proposal is considered to be a routine matter and, therefore, CSB does not expect any broker non-votes on Proposal Two. Abstentions will be counted as a vote cast and, thus, will have the same effect as a vote against Proposal Two. |
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What Are The Recommendations Of CSBs Board Of Directors?
The Board of Directors has determined that voting for the proposals is in the best interests of CSB and recommends that each shareholder vote For the election of each of the director nominees listed below under Proposal One Election Of Directors, and For the ratification of Snodgrass as CSBs independent registered public accounting firm for the fiscal year ending December 31, 2014 under Proposal Two Ratification And Appointment Of Independent Registered Public Accounting Firm.
Who Pays The Cost Of Proxy Solicitation?
The accompanying proxy is solicited by and on behalf of the Board of Directors of CSB, whose Notice of Annual Meeting is attached to this proxy statement, and the entire cost of such solicitation will be borne by CSB. In addition to the use of the mail, proxies may be solicited by personal interview, telephone, facsimile and electronic mail by directors, officers and employees of CSB. Arrangements will be made with brokerage houses and other custodians, nominees and fiduciaries for the forwarding of solicitation material to the beneficial owners of common shares held of record by such persons, and CSB will reimburse them for reasonable out-of-pocket expenses incurred by them in connection therewith.
IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR THE SHAREHOLDER MEETING TO BE HELD ON APRIL 23, 2014
The proxy statement for the Annual Meeting, the form of proxy card, the Companys Annual Report on Form 10-K for the year ended December 31, 2013, and the Companys 2013 Annual Report to Shareholders are available at http://www.csb1.com; select Investor Relations/Proxy Site.
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BENEFICIAL OWNERSHIP OF MANAGEMENT AND CERTAIN BENEFICIAL OWNERS
The following table sets forth information as of March 11, 2014, regarding beneficial ownership of the common shares by each director, each director nominee, each of the named executive officers of CSB appearing in the Summary Compensation Table and all directors, named executive officers and other executive officers of the Company as a group. In addition, unless otherwise indicated, all persons named below can be reached at CSB Bancorp, Inc., 91 North Clay Street, Millersburg, Ohio 44654.
Number of Common Shares (1) | Percent of Outstanding (2) |
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Name |
Sole Voting | Shared Voting |
Options | Total | ||||||||||||||||
Robert K. Baker |
18,143 | 3,435 | | 21,578 | * | |||||||||||||||
Ronald E. Holtman |
1,800 | 650 | | 2,450 | * | |||||||||||||||
J. Thomas Lang |
1,894 | 5,951 | | 7,845 | * | |||||||||||||||
Dr. Daniel J. Miller |
34,461 | 52,273 | | 86,734 | 3.15 | % | ||||||||||||||
Jeffery A. Robb |
5,221 | | | 5,221 | * | |||||||||||||||
Eddie L. Steiner |
24,793 | 1,548 | | 26,341 | * | |||||||||||||||
John R. Waltman |
16,065 | 468 | | 16,533 | * | |||||||||||||||
Steven R. Bailey. |
1,785 | | | 1,785 | * | |||||||||||||||
Paula J. Meiler |
11,876 | 100 | 18,856 | 30,832 | 1.12 | % | ||||||||||||||
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All directors, named executive officers (9 persons) |
116,038 | 64,425 | 18,856 | 199,319 | 7.23 | % |
* | Indicates less than 1% beneficial ownership of the total of common shares outstanding as of March 11, 2014 plus the number of common shares issuable upon the exercise of outstanding options within 60 days of March 11, 2014 for the person or persons indicated. None of the shares reported are pledged as security. |
(1) | The amounts shown represent the total outstanding common shares beneficially owned by the individuals plus the common shares issuable upon the exercise of stock options within 60 days of March 11, 2014. Unless otherwise indicated, each individual has sole voting and dispositive power with respect to the common shares indicated. |
(2) | For all directors and executive officers, the percentage of common shares owned is based upon the sum of: (i) 2,736,634 common shares issued and outstanding on March 11, 2014; and (ii) the number of common shares, if any, as to which the named individual or group has the right to acquire beneficial ownership upon the exercise of stock options within 60 days of March 11, 2014. |
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Securities Exchange Act of 1934, as amended (the Exchange Act), requires CSBs officers, directors and persons who own more than ten percent of CSBs common shares to file reports of ownership and changes in ownership with the Commission and to furnish the Company with copies of all such forms filed. To CSBs knowledge, based solely on its review of the copies of such forms received by the Company, CSBs directors and officers have timely complied with all filing requirements applicable to them.
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PROPOSAL ONE ELECTION OF DIRECTORS
CSBs Regulations provide that its business shall be managed by a board of directors of not less than three and not more than twenty-five persons, and that such directors shall be divided into three classes, as nearly equal in number as possible, and have set terms of three years. In accordance with CSBs Regulations, the Board of Directors has currently established the number of directors at seven.
The Board of Directors has nominated Robert K. Baker and J. Thomas Lang to serve until the 2017 Annual Meeting of Shareholders, and until their respective successors are elected and qualified. Messrs. Baker and Lang are each incumbent directors whose present terms expire at the Annual Meeting.
Assuming that at least a majority of the issued and outstanding common shares are present at the Annual Meeting so that a quorum exists, the two nominees for director of CSB receiving the most votes will be elected as directors. Shareholders have the right to vote cumulatively in the election of directors. In order to exercise the right to vote cumulatively, a shareholder must give written notice to the President, a Vice President or the Secretary of CSB not less than forty-eight hours before the time fixed for the Annual Meeting, and the shareholders demand for cumulative voting must be announced at the commencement of the Annual Meeting by or on behalf of the shareholder. If cumulative voting is elected, a shareholder may cast as many votes in an election of directors as the number of directors to be elected multiplied by the number of shares held. If one or more of the nominees should, at the time of the Annual Meeting, be unavailable or unable to serve as a director, the common shares represented by proxy will be voted to elect the remaining nominees and any substitute nominees designated by the Board of Directors. As of the date of this proxy statement, the Board of Directors knows of no reason why any of the nominees will be unavailable or unable to serve.
Starting on the following page for each nominee for election as a director and for each director whose term will continue after the Annual Meeting is a brief statement, as of March 11, 2014, regarding the age, principal occupation or employment, other affiliations and business experience during the last five years for such persons. In addition, the following information provides the Nominating Committees evaluation regarding re-nomination of each of the director nominees and the key attributes, skills, and qualifications presented by each director nominee and the continuing directors.
The Board Of Directors Recommends That Shareholders Vote For The Election Of The Nominees.
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NOMINEES FOR ELECTION OF DIRECTORS
(Term Expiring in 2014)
Robert K. Baker, Age 59
Mr. Baker has served as a director of CSB since 2001, is Chairman of the Compensation Committee and is a member of the Audit Committee. The Company has designated Mr. Baker as an audit committee financial expert. Mr. Baker has been Assistant Secretary/Treasurer and Controller of Bakerwell, Inc. a privately owned gas and oil company, since 1983. Mr. Baker who maintains an inactive certified public accounting license in the State of Ohio began his professional career as a staff accountant at Ernst and Ernst in Youngstown, Ohio. Mr. Baker served as Chairman of the Board of CSB from 2003 through 2006. Mr. Bakers education and experience in the field of accounting and business ownership experiences in the north central Ohio business market, as well as his experience as a director of CSB, allow him to provide continued financial and regional business expertise to the Board of Directors, and accordingly the Board of Directors has nominated him for re-election.
J. Thomas Lang, Age 70
Mr. Lang has served as a director of CSB since 1993 and is a member of the Compensation and Banks Executive/Loan Committees. Mr. Lang is a veterinarian and dairy farmer and is President and co-owner of Spring Hill Farm Inc. located in Big Prairie, Ohio. Mr. Langs education and agricultural ownership business experiences in the local business market as well as his knowledge and experience as a director of CSB, allow him to provide continued regional agricultural business and leadership expertise to the Board of Directors, and accordingly the Board of Directors has nominated him for re-election.
DIRECTORS CONTINUING IN OFFICE
(Term Expiring in 2015)
Ronald E. Holtman, Age 71
Mr. Holtman has served as a director of CSB since 2001 and is Chairman of the Audit and Nominating Committees and a member of the Compensation Committee. Mr. Holtman is a practicing attorney and Of Counsel in the law firm of Logee, Hostetler, Stutzman & Lehman, located in Wooster, Ohio. Mr. Holtman serves as a director of the Western Reserve Group, a mutual insurance company, located in Wooster, Ohio. As a director of the Western Reserve Group, Mr. Holtman chairs the Governance and Nominating Committee. Mr. Holtman is a Director Emeritus of the Wayne County Community Foundation and a Trustee of the Methodist Theological School of Ohio, located in Delaware, Ohio. During his legal career, Mr. Holtman served as a Judge Advocate in the United States Air Force and upon entering private practice has specialized in advising small businesses and individuals in the areas of real estate, commercial matters, tax and business planning, estate planning, probate of estates and banking matters. Mr. Holtmans education and experiences in the legal field and in the north central Ohio business markets, as well as his experience as a director of CSB, allow him to provide continued local business, real estate and legal expertise to the Board of Directors.
Dr. Daniel J. Miller, Age 74
Dr. Miller has served as a director of CSB since 1979 and is a member of the Nominating and the Banks Executive/Loan Committees. He is a retired physician and currently is Chairman of the Board of Dutchman Hospitality Group, Inc. a private company that owns and operates restaurants and hotels, based in Walnut Creek, Ohio. Dr. Miller served as Chairman of the Board of CSB from 1995 through 2000. Dr. Miller currently serves on the Holmes County Board of Health. Previously, Dr. Miller served as a practicing physician with East Holmes Family Care, Inc. Dr. Millers education and leadership experiences in private business, his knowledge of the local community, as well as his experience as a director of CSB, allow him to provide continued regional business expertise to the Board of Directors.
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Eddie L. Steiner, Age 58
Mr. Steiner has served as a director of CSB since 2001 and is a member of the Banks Executive/Loan Committee. Mr. Steiner currently serves as Chief Executive Officer of CSB, a position he has held since 2006, and is the President and Chief Executive Officer of CSBs principal subsidiary, The Commercial and Savings Bank of Millersburg, Ohio (Commercial & Savings Bank or Bank), a position he has held since January 2012. Mr. Steiner is Chairman of the Commercial & Savings Bank board of directors, a position he has held since 2006. Mr. Steiner also serves as a director and Chairman of the Audit Committee of the Western Reserve Group, a mutual insurance company, located in Wooster, Ohio. Prior to joining CSB, Mr. Steiner was previously employed by Smith Dairy Products Company, a private regional dairy processor, located in Orrville, Ohio, from 1989 to 2006, serving in various executive capacities. Mr. Steiner is a licensed certified public accountant in the state of Ohio and began his professional career as a staff accountant with Ernst and Whinney in Akron, Ohio. Mr. Steiner graduated from the ABA Stonier Graduate School of Banking in 2008. Mr. Steiners past CSB Committee memberships include Chairman of the Audit Committee from 2003-2006, during which time he was designated as an audit committee financial expert. In February 2011 Mr. Steiner became a member of the Community Depository Institutions Advisory Council for the Federal Reserve Bank of Cleveland and chair of the council effective January 2013. Effective January 2013, Mr. Steiner was appointed to the Community Depository Institutions Advisory council for the Board of Governors of the Federal Reserve System, Washington, DC. Effective May 2013, Mr. Steiner was appointed to the Ohio Division of Financial Institutions Banking Commission. Mr. Steiners education and experiences in the banking and financial services industries, as well as his business leadership experiences and skills, allow him to provide continued business and leadership insight to the Board of Directors.
DIRECTORS CONTINUING IN OFFICE
(Term Expiring in 2016)
Jeffery A. Robb, Age 64
Mr. Robb has served as a director of CSB since 2001 and is a member of the Audit and the Banks Executive/Loan Committees. CSB has designated Mr. Robb as an audit committee financial expert. Mr. Robb is currently President and CEO of Robb Companies, Inc. located in Hebron, Ohio, a privately owned firm. He is a licensed auctioneer in the State of Ohio. Mr. Robb, who maintains an inactive certified public accounting license in the state of Ohio, is a former director of the Federal Reserve Bank of Cleveland and former executive director of the Community Bankers Association of Ohio. Mr. Robb is the retired president and chief executive officer of Proctor, Robb and Company, CPA, an accounting firm that specialized in providing audit, tax, management expertise and consulting services to community banks, thrifts and credit unions. Mr. Robbs prior military service includes serving in the United States Army as an Armor Officer and he is a Vietnam Veteran. Mr. Robbs educational background in accounting and his professional experiences as an executive officer, director and bank service provider allow him to provide continued financial and bank specific expertise to the Board of Directors.
John R. Waltman, Age 72
Mr. Waltman has served as a director of CSB since 2001, Chairman of the Board of CSB since 2007, and Chairman of the Banks Executive/Loan Committee and is a member of the Nominating Committee. Mr. Waltman serves Of Counsel to the law firm Critchfield, Critchfield and Johnston Ltd., Millersburg, Ohio and also serves as the Chairman of the Holmes County Education Foundation, a 501(c) (3) non-profit foundation and has been a trustee of that Foundation for twenty-five years. Mr. Waltmans education and experiences in the legal field generally and in the north central Ohio business market, his leadership role in a philanthropic foundation, as well as his knowledge of the business community and experience as a director of CSB, allow him to provide continued legal and local business expertise to the Board of Directors.
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MEMBERSHIP AND MEETINGS OF THE BOARD AND ITS COMMITTEES
In 2013, each director attended more than 75% of the total number of meetings of the board and the committees on which they served. In addition, all board members are expected to attend the annual meetings of shareholders, and all attended the 2013 Annual Meeting of Shareholders. Current committee membership and the number of meetings of the full board and each committee in 2013 are shown in the table below.
Name |
CSB Bancorp, Inc. Board |
Nominating | Compensation | Audit | Subsidiary Bank Board |
Bank Level Executive/Loan | ||||||
Mr. Baker |
Member | Chair | Member | Member | ||||||||
Mr. Holtman |
Member | Chair | Member | Chair | Member | |||||||
Mr. Lang |
Member | Member | Member | Member | ||||||||
Dr. Miller |
Member | Member | Member | Member | ||||||||
Mr. Robb |
Member | Member | Member | Member | ||||||||
Mr. Steiner |
Member | Chair | Member | |||||||||
Mr. Waltman |
Chair | Member | Member | Chair | ||||||||
Number of 2013 meetings |
12 | 2 | 2 | 11 | 12 | 24 |
In 2013, the Board of Directors affirmatively determined that each of the following directors are independent directors under the rules of The NASDAQ Stock Market LLC (the NASDAQ): Mr. Baker, Mr. Holtman, Mr. Lang, Dr. Miller, Mr. Robb, and Mr. Waltman.
Board Leadership Structure and Role in Risk Oversight
John R. Waltman is the Chairman of the Board of Directors of CSB. Mr. Waltman chairs the meetings of the board of directors and the annual meeting of shareholders. In his role, he has the authority to call meetings of the outside directors and lead executive sessions of the outside directors. Eddie L. Steiner is the Chairman of the Board of Commercial & Savings Bank. The Board of Directors believes Mr. Steiners role is to identify CSBs strategic priorities and lead Board discussions on the execution of Company strategy. The Board of Directors believes that the separation of the Chief Executive Officer and the Companys board chair position within its leadership structure appropriately balances the promotion of CSBs strategic development with the Boards management oversight function. The Board of Directors also believes that its leadership structure has created an environment of open and efficient communication between the Board and management, enabling the Board to maintain an active and informed role in risk management by being able to monitor and manage those matters that may present significant risks to CSB.
The Board of Directors role in CSBs risk management process includes reviewing regular reports from senior management on areas of material risk to the Company, including operational, financial, legal, regulatory and strategic risks. The Board of Directors reviews these reports to enable it to understand and assess CSBs risk environment, risk management and risk mitigation strategies. While the Board of Directors has the ultimate oversight responsibility for the risk management process, various committees of both management and the Board also have responsibility for risk management. The Audit Committee assists the Board of Directors in its oversight of CSBs accounting and financial reporting processes. The Compensation Committee oversees the management of risks relating to executive and non-executive compensation plans and arrangements. While each committee oversees certain risks and the management of such risks, the entire Board of Directors is regularly informed of such risks through committee reports.
Executive Sessions
The non-employee directors of the Board meet periodically in executive session to discuss issues related to management, personnel and any other matters deemed appropriate by the non-employee directors. During 2013, the non-employee directors convened in executive session on 2 occasions.
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Directors Compensation
Each director of CSB also serves as a director of Commercial & Savings Bank. Outside directors of Commercial & Savings Bank are compensated for board and committee meetings. Directors receive no compensation from CSB. Directors who are employees receive no additional compensation for serving on the board or its committees. Commercial & Savings Bank provides non-employee directors the following cash compensation:
| A cash retainer of $11,000 per year, paid in quarterly installments; |
| A cash payment of $550 for each board and committee meeting attended, (Audit Committee Chairman receives $600 per meeting); and |
| Reimbursement for customary and usual travel expenses (outside of board and committee meeting attendance). |
CSB did not grant any director any share awards or options in 2013.
The following table sets forth compensation information for each of the non-employee directors of CSB and Commercial & Savings Bank:
Name |
Fees Earned Or Paid in Cash ($) |
All Other Compensation ($) |
Total ( $) | |||||||||
Mr. Baker |
$ | 30,800 | $ | | $ | 30,800 | ||||||
Mr. Holtman |
30,750 | | 30,750 | |||||||||
Mr. Lang |
31,900 | | 31,900 | |||||||||
Dr. Miller |
35,750 | | 35,750 | |||||||||
Mr. Robb |
37,950 | | 37,950 | |||||||||
Mr. Waltman |
37,400 | | 37,400 |
Committees of the Board of Directors
The Board has three standing subcommittees, the Nominating Committee, the Compensation Committee and the Audit Committee. Each of those committees has a charter with designated responsibilities and each committee functions as described in further detail below.
The Board meets as needed to attend to any business necessitating action between regularly scheduled meetings. Accordingly, the Board has not designated any committee to act on its behalf between regularly scheduled meetings.
In addition to the Boards three standing committees, the Bank has an Executive/Loan Committee, comprised solely of directors of the Company Board. That bank-level committees duties and activities are further described below.
Nominating Committee
CSB has a Nominating Committee, which recommends to the board the nominees for election as directors. The Nominating Committee currently consists of Ronald E. Holtman, Daniel J. Miller and John R. Waltman. The Nominating Committee will consider candidates for nomination as a director who are recommended by shareholders, directors and other sources. Under the terms of the Nominating Committee Charter, the Nominating Committee is responsible for ensuring that the Board and its committees are appropriately constituted in order that the Board may effectively meet its fiduciary and other obligations to the shareholders and to the Company. The Nominating Committee develops and recommends to the Board the Corporate Governance guidelines. The Committee is responsible for the selection of individuals for nomination to the Board of Directors and considering incumbent directors for nomination and re-election.
In considering and evaluating potential candidates for positions on the CSB Board of Directors, and consistent with its charter, the Nominating Committee considers, among other things: (i) the potential candidates knowledge of the communities in which CSB and Commercial & Savings Bank operate; (ii) their experience and any special business, financial, or other expertise; (iii) their reputation for honesty and integrity; and (iv) their ability to provide independent and objective oversight and supervision for matters which may impact CSB and Commercial & Savings Bank. The Nominating Committee also considers applicable requirements of CSBs Regulations and requirements of applicable law and regulations with respect to evaluating potential candidates, as well as other matters which the Nominating Committee deems appropriate in light of the specific circumstances and the potential candidate. To that end, the Nominating Committee may conduct its own analysis and may also seek information from a variety of outside sources in order to ascertain whether a potential candidate meets the referenced criteria.
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The Nominating Committee utilizes the same standards and criteria in considering and evaluating potential candidates for positions on the Board of Directors who are recommended by shareholders, when appropriate. The Nominating Committee currently does not have a diversity statement within its charter. Although CSB does not have a specific diversity policy for director candidates, it is the policy of the Nominating Committee that nominees for director should have a diversity of viewpoints, background, experience and skills. Each of the members of the Nominating Committee are independent, as defined by the NASDAQ listing requirements. The Nominating Committee operates under a written charter, which is reviewed annually by the Committee and the Board of Directors and is available on the Companys website at www.csb1.com.
Compensation Committee
The Compensation Committee is responsible for overseeing the administration of the Companys compensation philosophy for appropriate levels of compensation and benefits for directors, officers and employees of CSB. The Compensation Committee currently consists of Robert K. Baker, Ronald E. Holtman, and J. Thomas Lang. All members of the Compensation Committee are considered independent for purposes of the NASDAQ listing requirements. The Compensation Committee operates under a written charter, which is reviewed annually by the Committee and the Board of Directors and is available on the Companys website at www.csb1.com.
Pursuant to the terms of its charter, the Compensation Committee may, in its discretion, delegate all or a portion of its duties and responsibilities to its chairperson or a subcommittee of at least two members of the Compensation Committee except such powers and authorities required by law or regulation to be exercised by the whole Committee. The Compensation Committee may invite such members of management to its meetings as it may deem desirable or appropriate, consistent with the maintenance of the confidentiality of compensation discussions. Pursuant to its charter, the Compensation Committee has the authority to select, retain, terminate and approve the fees and other retention terms of special counsel or other experts or consultants, as it deems appropriate, without seeking approval of the Board or management. Executive sessions, excluding the chief executive officer, are held in conjunction with his annual performance and compensation review to ensure open dialogue and discussion.
Additional discussion of the Compensation Committees role is set forth in the Discussion of Executive Compensation Programs section of this proxy statement beginning on page 13.
Audit Committee
The Audit Committee assists the Board of Directors in fulfilling its responsibility to oversee the accounting and financial reporting processes of CSB. The Audit Committee members are Ronald E. Holtman, Robert K. Baker, and Jeffery A. Robb. All of the members of the Audit Committee are independent directors, as defined by the NASDAQ listing requirements. Among other things, the Audit Committee is responsible for the engagement of independent auditors, reviewing with the independent auditors the plans and results of the audit, and reviewing the adequacy of internal accounting controls. The Board of Directors has determined that Messrs. Baker and Robb meet the requirements of an audit committee financial expert as defined by the Commission. Mr. Baker acquired these attributes through education and his experience as a certified public accountant and as a Controller within private industry. Mr. Robb acquired these attributes through education and his experience in the banking industry and as a certified public accountant. The Audit Committee operates under a written charter, which is reviewed annually by the Committee and the Board and is available on the Companys website at www.csb1.com.
Bank Executive/Loan Committee
The Bank Boards Executive/Loan Committee meets throughout the year to monitor the lending activities of Commercial & Savings Bank and help ensure that such activities are conducted in a manner consistent with CSBs credit policy. As credit risk represents the major risk component within Commercial & Savings Bank, the Executive/Loan Committee oversees managements implementation and enforcement of CSBs credit risk management framework. The Executive/Loan Committee consists of J. Thomas Lang, Daniel J. Miller, Jeffery A. Robb, Sr., Eddie L. Steiner and John R. Waltman.
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SHAREHOLDER NOMINATIONS
The Nominating Committee of the Board of Directors will consider recommendations for nominations to serve as a director received from shareholders in accordance with CSBs Regulations. Shareholder recommendations for nomination should be submitted in writing to Ms. Peggy L. Conn, Secretary, CSB Bancorp, Inc., 91 North Clay Street, Millersburg, Ohio 44654, and must include the shareholders name, address and the number of shares of CSB beneficially owned by the shareholder. The recommendation must be provided to CSB in writing not less than 14 nor more than 50 days prior to the date of the Annual Meeting. The recommendation should also include the name, age, business address, residence address, principal occupation and number of shares of CSB beneficially owned by the recommended candidate for nomination. Shareholder recommendations must also include the information that would be required to be disclosed in the solicitation of proxies for the election of directors under the federal securities laws. CSB may also require any nominee to furnish additional information regarding the eligibility and qualifications of the candidate recommended.
EXECUTIVE OFFICERS
The following are the executive officers of CSB, all of whom are employed full-time in service to the Company or The Commercial & Savings Bank. Each executive is appointed annually by, and serves at the pleasure of, the Board of Directors of CSB. This table lists each executive officers age as of March 11, 2014, as well as the positions presently held by each with CSB and Commercial & Savings Bank.
Name |
Age |
Positions Held with CSB and The Commercial & Savings Bank | ||
Eddie L. Steiner |
58 | President and Chief Executive Officer of CSB since 2006 and a member of the Board of Directors since 2001; President and Chief Executive Officer of Commercial & Savings Bank since January 2012; principal executive officer of Commercial & Savings Bank from February 2011 through December 2011; Chairman of the Board of Directors of Commercial & Savings Bank since April 2006; and member of the Board of Directors of Commercial & Savings Bank since 2001. | ||
Paula J. Meiler |
59 | Senior Vice President and Chief Financial Officer of CSB since 2004; Senior Vice President and Chief Financial Officer of Commercial & Savings Bank since 2004. | ||
Steven R. Bailey |
56 | Executive Vice President (June 2013), Senior Vice President and Chief Operating Officer and Chief Information Officer of CSB and Commercial & Savings Bank since October 2012. Senior Vice President of First Bank of Berne, Berne, Indiana from October 2011 to October 2012. Market President of First Merchants Bank, Decatur, Indiana from January 2010 to August 2011. Chief Operating Officer of First Merchants Bank, Muncie, Indiana from March 2008 to January 2010. |
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DISCUSSION OF EXECUTIVE COMPENSATION PROGRAMS
The following Discussion of Executive Compensation Programs provides information regarding the compensation programs for CSBs named executive officers, including: (i) the overall objectives of the Companys compensation programs; (ii) the material elements and factors of CSBs compensation programs; and (iii) a discussion of the Compensation Committees determinations during 2013 regarding such individuals. For 2013, CSBs named executive officers were:
Eddie L. Steiner | President and Chief Executive Officer of CSB and Chairman, Chief Executive Officer and President of Commercial & Savings Bank. | |
Paula J. Meiler | Senior Vice President and Chief Financial Officer of CSB and Senior Vice President and Chief Financial Officer of Commercial & Savings Bank. | |
Steven R. Bailey. | Executive Vice President; Chief Operating Officer and Chief Information Officer of CSB and Commercial & Savings Bank. |
The specific amounts paid or payable to the named executive officers are disclosed in the tables and narrative beginning on page 18 of this proxy statement. The following discussion cross-references those specific tabular and narrative disclosures where appropriate.
Compensation Philosophy and Objectives
The Compensation Committee believes that in order to manage and grow a well-run financial services organization it is necessary to establish compensation programs and related opportunities that are attractive, motivating and rewarding to high quality executives, managers and staff. These programs and opportunities must be balanced with their cost to CSB and its shareholders. In order to arrive at the appropriate balance, CSB has established the following compensation philosophy and guidelines for its overall compensation program:
1. | in order to attract and retain highly qualified management, CSB strives to provide target base salaries close to the mean of the market rate paid for comparable positions by similarly sized bank holding companies; |
2. | where practical, CSB establishes performance-based compensation focused on individual results, team results, and contributions to CSBs overall performance. |
Compensation Committee Decision-Making Process
The Compensation Committee oversees the compensation of CSBs named executive officers and establishes the Companys overall compensation philosophy and objectives. In addition, the Compensation Committee evaluates and assesses the design of CSBs compensation and benefit programs and monitors external market pay levels and practices, in order to determine appropriate compensation adjustments and future compensation decisions. The Compensation Committee also reviews and approves incentive award opportunities, actual bonus payments and award grants and reviews and recommends for Board of Directors approval the proposed implementation or material changes to CSBs compensation programs. The Compensation Committee assesses such compensation programs within the context of applicable regulatory guidance, with the goal of establishing appropriate incentives to attract, retain and align executives interests with established current and long-term objectives of CSB without incenting undue risk.
Outside Executive Compensation Consultants
Neither the Compensation Committee nor management engaged an outside executive compensation consultant in 2013.
13
Peer Group Evaluation
Total compensation for the named executive officers is comprised of base salaries, annual cash incentive awards, retirement plan contributions, severance protection, long-term equity awards and other benefits and perquisites. To determine compensation levels for the named executive officers, as well as other officers, the Compensation Committee reviews compensation survey data from independent sources to ensure that the total compensation program is competitive. Specifically, during 2013, with the participation of CSBs management, including the Companys Chief Executive Officer, the Compensation Committee evaluated its pay practices for both directors and the named executive officers against the following similarly situated financial institutions.
LCNB Corporation | Lebanon, Ohio | |
Ohio Valley Bancorp Camco Financial Corporation |
Gallipolis, Ohio Cambridge, Ohio | |
Middlefield Banc Corp. | Middlefield, Ohio | |
NB&T Financial Group, Inc. | Wilmington, Ohio | |
Rurban Financial Corp. | Defiance, Ohio | |
Cortland Bancorp | Cortland, Ohio | |
United Bancshares Inc. | Columbus Grove, Ohio | |
DCB Financial Corp | Lewis Center, Ohio | |
National Bancshares Corporation | Orrville, Ohio | |
United Bancorp, Inc. | Martins Ferry, Ohio | |
Wayne Savings Bancshares, Inc. | Wooster, Ohio |
Each of the financial services institutions listed above are publicly-traded institutions ranging in size from approximately 70% of CSBs asset level to approximately 165% of CSBs asset level, and are all located and doing business primarily in Ohio.
2013 Named Executive Officer Compensation
Base Salary
The purpose of the base salary program is to pay for the qualifications, experience, and marketability of the position consistent with market practices. A pay range for each position is established around the mean of the market rate paid for comparable positions by similarly-sized financial institutions. Individual pay within the range is determined by executive performance, job proficiency and contributions over a period of years. For 2013, the base salary levels for all CSB named executive officers are at or below the median of base salaries of peers in other similar-sized financial organizations.
Pay adjustments are tied directly to CSBs performance appraisal process, which evaluates the employee on a series of performance criteria. This process is used for all CSB employees, including the named executive officers. Pay adjustments are typically made annually. In addition to these performance-based base pay adjustments, it is periodically necessary to make additional market adjustments in those instances where market base salary levels move faster than anticipated or where additional duties and responsibilities are added to the job.
Each outside director annually completes a survey of the Chief Executive Officers performance and objectives for the coming year. The Compensation Committee reviews all director submissions and the Chairman of the Compensation Committee or CSBs board Chairman, or both in concert, then conduct a performance review meeting annually with the Chief Executive Officer. The Chief Executive Officer follows a similar process in annually reviewing the performance of and establishing coming year objectives for each of the Chief Executive Officers direct reports.
The amount of a named executive officers base salary is the reference point for much of the other compensation. For example, the relative ranges of potential annual incentive awards for executives are fairly proportionate to the named executive officers respective base salaries. In addition, base salary is one component of the contribution formula under CSBs 401(k) and profit sharing plan and the key component in the Companys severance and change in control agreement.
14
Annual Incentive
The purpose of the annual incentive program is to focus executives on achieving and possibly exceeding CSBs annual performance objectives consistent with safe and sound operations of the Company and Commercial & Savings Bank. In 2013, the performance expectations were established around the attainment of specific performance ratios, performance to current year budget, and satisfactory compliance with regulatory and audit reviews as well as consideration of the potential impact of executives actions on safe and sound operations and appropriate risk management controls.
Each component of the annual incentive program has a separate measurement. The Compensation Committee retains the flexibility to make discretionary adjustments up or down based on performance that may be subjective. This discretion is not used to change the targets under the plan, only the rewards.
The target annual incentive opportunity during the past fiscal year was 30% of actual base salary for each named executive officer. For 2013, the Companys specific performance ratio was tied to a return on assets at the bank level of 1%. CSBs budgeted net income was $4.8 million, budgeted return on assets (ROA) was 0.82%, budgeted return on equity (ROE) was 8.92% and the budgeted efficiency ratio was less than 67%. The Companys actual results exceeded budgeted targets.
Long-Term Incentive
In 2012, the 2002 CSB Bancorp, Inc. Share Equity Incentive Plan expired at its tenth anniversary and was not renewed. No stock option grants or awards were granted by the Compensation Committee in 2013. However, CSBs named executive officers are encouraged to own CSB stock in order to align their interests with those of the shareholders. During 2013, all of CSBs named executive officers increased their stock ownership in CSB.
Retirement and Other Post-Employment Benefits
CSB maintains The Commercial & Savings Bank 401(k) Retirement Plan, (the 401(k) Plan), a qualified 401(k) and profit sharing plan. The 401(k) Plan provides a 50% company match of participant contributions up to a maximum of 2% of each participants annual qualified compensation. There is also a discretionary profit sharing contribution and the amount may vary directly with CSB profits. The 401(k) Plan provides investment alternatives in the following categories: CSB stock, and the following categories of mutual funds: large, small and mid cap, indexed, growth and bond funds.
Other Benefits and Perquisites
All CSB employees, including the named executive officers are eligible to participate in a comprehensive benefits program, which includes health and welfare, disability, and vacation benefits that are not required to be reported in the tables that follow. Additionally, certain consumer and primary residence mortgage loans granted by Commercial & Savings Bank to directors, officers and all employees receive a 1% reduction to the standard loan interest rate during the period of service to CSB or Commercial & Savings Bank. There were no interest rate reductions received by the named executive officers in 2013. In the ordinary course of business, CSB provided a relocation package to Mr. Bailey, in connection with his hiring in 2012.
15
Employment Contracts and Other Arrangements
An employment agreement dated August 9, 2004, was entered into with Paula J. Meiler providing, among other things, for employment of Ms. Meiler as Senior Vice President and Chief Financial Officer of CSB and Commercial & Savings Bank pursuant to the terms of the agreement. The agreement is for a two-year term with annual renewals commencing at the second anniversary, and provides for compensation to Ms. Meiler consisting of an annual base salary of $100,000, a bonus to be paid at the discretion of the Board of Directors, vacation, benefits and certain stock options. On August 9, 2007, an amendment to the agreement provided that the agreement be for a two-year term with annual renewals commencing August 9, 2008. In the event that Ms. Meilers employment is terminated without cause (as defined in the agreement), the agreement entitles her to a severance payment equal to the unpaid amount otherwise due under the agreement plus six months of the base salary in effect on the date of termination and limited continued benefits for a six month period. The agreement also contains a non-compete provision, prohibiting Ms. Meiler from competing under terms defined by the agreement for a period of one year following the date of termination of the agreement, as well as a change in control provision, which provides Ms. Meiler with certain benefits, including continuation of compensation, stock options, and certain health benefits for stated periods following a change in control as defined therein and termination of employment within a 90-day period before or after such change in control. Such change in control benefits are subject to being reduced so that no excess parachute payment (as defined in Section 280G (b)(l) of the Internal Revenue Code of 1986, as amended) is received by Ms. Meiler.
Potential Payments upon Termination or Change in Control
The following sets forth the benefits that could be paid to Ms. Meiler upon various termination events, which would only be known at the time that the benefits become payable.
If Ms. Meilers employment was terminated following a change in control as of December 31, 2013, Ms. Meiler would be entitled to a cash severance of $269,500 (2x base salary) and medical benefits of $10,771 (1 year). If Ms. Meilers employment was terminated without cause as of December 31, 2013, Ms. Meiler would be entitled to a cash severance of $284,303 (base salary unpaid under the agreement plus 6 months) and medical benefits of $5,386 (6 months).
Ms. Meilers employment agreement does not provide for any additional payments or benefits for death, disability, voluntary termination of employment by the executive or involuntary termination by the Company for cause. Under those scenarios, Ms. Meiler is only entitled to her accrued and unpaid obligations, such as salary and unused vacation.
16
Oversight and Risk Management of Compensation Programs
The Compensation Committee oversees the implementation and enforcement of the policies, procedures and practices related to the various compensation programs as part of its duties. The Compensation Committee monitors the compensation policies to ensure that the compensation packages offered to its employees and executive officers do not present such individuals with the potential to engage in excessive or inappropriate risk taking activities.
The Compensation Committee believes that the current compensation structure for employees and executive officers does not encourage unnecessary or excessive risk taking to the extent that it would reasonably be likely to lead to a material adverse effect. It is the opinion of the Compensation Committee that the current compensation program appropriately balances risk and the desire to focus on the short-term and the long-term goals of CSB and does not encourage unnecessary or excessive risk taking.
THE COMPENSATION COMMITTEE REPORT
The Compensation Committee has reviewed and discussed the foregoing Executive Compensation Programs with CSBs management. Based on this review and discussion, the Compensation Committee has recommended to the Board of Directors that the Executive Compensation Program be included in CSBs proxy statement and Annual Report on Form 10-K.
THE COMPENSATION COMMITTEE
Robert K. Baker, Chairman
Ronald E. Holtman
J. Thomas Lang
17
EXECUTIVE COMPENSATION AND OTHER INFORMATION
The following table provides certain summary information concerning the compensation paid or accrued by CSB and its subsidiaries to or on behalf of its named executive officers. The table shows the compensation attributable to CSBs named executive officers during 2013 and 2012.
Summary Compensation Table
Name and Principal Position | Year | Salary | Bonus | All Other Compensation |
Total | |||||||||||||||
Eddie L. Steiner, President and CEO; Chairman, CEO and |
|
2013 2012 |
|
$
|
225,000 225,000 |
(1)
|
$
|
45,000 45,000 |
(1)
|
$
|
13,245 12,975 |
(3) (3) |
$
|
283,245 282,975 |
| |||||
Paula J. Meiler, Senior VP and CFO |
|
2013 2012 |
|
|
134,748 128,450 |
|
|
39,150 38,500 |
|
|
8,649 7,888 |
(4) (4) |
|
182,547 174,838 |
| |||||
Steven R. Bailey, Executive VP, COO and CIO |
|
2013 2012 |
|
|
129,462 21,981 |
|
|
38,100 20,000 |
(2) |
|
12,635 1,971 |
(5) (5) |
|
180,197 43,952 |
|
(1) | The CEO expressed a desire not to receive a base salary or bonus increase, which was honored by the Compensation Committee. |
(2) | Includes $15,000 signing bonus. |
(3) | Includes $12,825 and $12,555 of qualified plan matching and profit sharing contributions and $420 and $420 of Group Term Life Insurance for 2013 and 2012, respectively. |
(4) | Includes $8,229 and $7,468 of qualified plan matching and profit sharing contributions and $420 and $420 of Group Term Life Insurance for 2013 and 2012, respectively. |
(5) | Includes $5,103 of qualified plan matching and profits sharing contributions for 2013; $7,112 and $1,901 relocation expenses and $420 and $70 Group Term Life Insurance for 2013 and 2012, respectively. |
The following table provides information concerning the outstanding equity awards held by named executive officers at the end of 2013.
Outstanding Equity Awards at Fiscal Year-End
Option Awards
Name |
Grant Date |
Number of |
Number of |
Equity |
Option |
Option Expiration |
||||||||||||||||||
Paula J. Meiler |
||||||||||||||||||||||||
11/29/2006 | 17,856 | | | $ | 18.00 | 3/31/2016 | ||||||||||||||||||
8/9/2004 | 1,000 | | | 15.00 | 8/9/2014 |
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REPORT OF THE AUDIT COMMITTEE
The following Audit Committee Report is provided in accordance with the rules and regulations of the Commission. The Audit Committee has reviewed and discussed the audited consolidated financial statements with management and the Board of Directors of CSB. Management of CSB is responsible for CSBs reporting process, including its system of internal control, and for the preparation of consolidated financial statements in accordance with U.S. generally accepted accounting principles. CSBs auditors are responsible for auditing those financial statements. The Audit Committees responsibility is to monitor and review these processes.
Mr. Robb and Mr. Baker are certified public accountants (inactive), and Mr. Holtman is an attorney licensed to practice law in the State of Ohio. Mr. Robb and Mr. Baker have been designated as audit committee financial experts under Item 407 of the Commissions Regulation S-K.
The Audit Committee has reviewed and discussed with S.R.Snodgrass, P.C. (Snodgrass), CSBs independent registered public accounting firm for the year ended December 31, 2013, the matters required to be discussed by Statement of Accounting Standards No. 61, as may be modified or supplemented. The Audit Committee also has received the written disclosures and the letter from the independent accountants, as required by the applicable requirements of the Public Company Accounting Oversight Board regarding the independent accountants communications with the audit committee concerning independence, and has discussed with Snodgrass its independence. Based on the foregoing discussions, the Audit Committee recommended to the Board of Directors that the audited consolidated financial statements be included in CSBs Annual Report on Form 10-K for the fiscal year ended December 31, 2013 filed with the Commission.
THE AUDIT COMMITTEE
Ronald E. Holtman, Chairman
Robert K. Baker
Jeffery A. Robb, Sr.
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PROPOSAL TWO RATIFICATION OF SELECTION OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
The Audit Committee of the Board of Directors has selected Snodgrass to act as the independent registered public accounting firm to examine the books, records and accounts of CSB and its subsidiaries for the fiscal year ending December 31, 2014. This appointment is being presented to shareholders for ratification or rejection at the Annual Meeting.
Snodgrass was CSBs independent registered public accounting firm for the fiscal year ended December 31, 2013, and is considered by the Audit Committee and the Board of Directors to be well qualified. By NASDAQ and Commission rules and regulations, selection of the Companys independent registered public accounting firm is the direct responsibility of the Audit Committee. The Board of Directors has determined, however, to seek shareholder ratification of this selection as both a good corporate practice and to provide shareholders an avenue to express their views on this important matter.
The proposal to ratify the appointment of CSBs independent registered public accounting firm requires the affirmative vote of the holders of a majority of the common shares present, represented and entitled to vote at the Annual Meeting. Shareholders may vote For, Against or Abstain from voting on Proposal Two. Broker non-votes will not be counted for the purpose of determining whether Proposal Two has been approved. Abstentions will be counted as present and entitled to vote for purposes of Proposal Two and thus, will have the same effect as a vote against Proposal Two. If shareholders fail to ratify the appointment, the Audit Committee will seek to understand the reasons for such failure and will take those views into account in this and future appointments of CSBs independent registered public accounting firm. Even if the current selection is ratified by shareholders, the Audit Committee reserves the right to terminate the engagement of Snodgrass and appoint a different independent accounting firm at any time during the year if the Audit Committee determines that such change would be in the best interests of CSB and its shareholders.
Representatives of Snodgrass are expected to be present at the Annual Meeting, will have the opportunity to make a statement if they desire to do so and are expected to be available to respond to appropriate questions.
The Audit Committee and the Board of Directors each recommend a vote FOR ratification of the selection of S.R. Snodgrass, P.C. as the independent registered public accounting firm of CSB for the current year.
INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM FEES
Fees for professional services rendered by Snodgrass for fiscal 2013 and 2012 were as follows
2013 | 2012 | |||||||
Audit Fees (1) |
$ | 87,487 | $ | 86,132 | ||||
Audit-Related Fees (2) |
$ | 11,102 | $ | 11,446 | ||||
Tax Fees (3) |
$ | 10,915 | $ | 11,000 | ||||
All Other Fees |
| |
(1) | Audit fees are fees for professional services rendered for the audit of the Companys annual financial statements, the review of financial statements included in Form 10-Q filings and for services normally provided by the independent auditor in connection with statutory and regulatory filings or engagements. |
(2) | Audit-related fees generally include fees for the audit of the Companys employee benefit plan. |
(3) | Tax service fees consist of compliance fees for the preparation of original tax returns. |
All of the above-mentioned services and fees were pre-approved by the Audit Committee. During CSBs most recent fiscal year ended December 31, 2013, there were no disagreements with Snodgrass on any matter of accounting principles or practices, financial disclosure, or auditing scope or procedure.
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Audit Committee Procedures for Pre-Approval of Services by the Independent Public Accounting Firm
| The Audit Committee will annually approve the scope of, and fees payable for, the year-end audit to be performed by CSBs independent accountants for the next fiscal year. |
| Management may not engage the independent accountants for any services unless the service contracts are approved by the Audit Committee in advance of the engagement. |
| If management wishes to engage the independent accountants for any services, Management will define and present to the Audit Committee specific projects and categories of service, and fee estimates, for which the advance approval of the Audit Committee is required. The Audit Committee will review these requests and determine whether to approve the engagement of the independent accountants for the specific projects and categories of service. |
| Management will report to the Audit Committee regarding the actual spending for these projects and services, compared to the approved amounts on a quarterly basis. |
| The Audit Committee chairperson will report to the Committee at each regularly scheduled meeting the nature and amount of any non-audit services that the Chairperson has approved. |
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
CSB has engaged, and intends to continue to engage, in the lending of money through Commercial & Savings Bank to various directors and officers of CSB and Commercial & Savings Bank and their related interests. These loans were made in accordance with applicable law and regulation and in the ordinary course of business on substantially the same terms, including interest rates and collateral, as prevailing at the time for comparable transactions with persons not related to Commercial & Savings Bank and did not involve more than a normal risk of collectability or present other unfavorable features.
COMPENSATION COMMITTEE INTERLOCKS AND INSIDER PARTICIPATION
During 2013, none of CSBs named executive officers or directors was a member of the Board of Directors of any other company where the relationship would be construed to constitute a committee interlock within the meaning of the rules of the Commission.
PROPOSALS BY SHAREHOLDERS FOR 2015 ANNUAL MEETING
In order to be eligible for inclusion in CSBs proxy materials for the 2015 Annual Meeting of Shareholders, any shareholders proposal to take action at such meeting must be received at CSBs main office at 91 North Clay Street, Millersburg, Ohio 44654, no later than November 25, 2014. Any such proposal shall be subject to the requirements of the proxy rules adopted under the Securities Exchange Act of 1934, as amended.
If a shareholder intends to present a proposal at the 2015 Annual Meeting of Shareholders without including the proposal in the proxy solicitation materials relating to that meeting, and the proposal is not received by CSB prior to February 8, 2015, then the proxies designated by the Board of Directors for the 2015 Annual Meeting of Shareholders may vote the proxies in their discretion on any such proposal without mention of such matter in the proxy solicitation materials or on the proxy card for such meeting.
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SHAREHOLDER COMMUNICATION WITH BOARD OF DIRECTORS
Shareholders interested in communicating directly with the Board of Directors may do so by writing to Ms. Peggy L. Conn, Secretary, CSB Bancorp, Inc., 91 North Clay Street, Millersburg, Ohio 44654. The mailing envelope and letter must contain a clear notation indicating that the enclosed letter is a Shareholder-Board of Directors Communication.
The Secretary will review all such correspondence and regularly forward to the Board of Directors a log and summary of all such correspondence and copies of all correspondence that, in the opinion of the Secretary, deals with the functions of the Board or committees of the Board or that the Secretary otherwise determines requires their attention. Directors may at any time review a log of all correspondence received by CSB that is addressed to members of the Board of Directors and request copies of any such correspondence. Concerns relating to accounting, internal controls or auditing matters are immediately brought to the attention of CSBs internal audit department and handled in accordance with procedures established by the Audit Committee for such matters.
OTHER BUSINESS
The Board of Directors is not aware of any business to be addressed at the Annual Meeting other than those matters described in this proxy statement. However, if any business other than that set forth in the Notice of Annual Meeting should be properly presented at the Annual Meeting, it is intended that the common shares represented by proxies will be voted with respect thereto in accordance with the judgment of the person voting them.
By order of the Board of Directors, |
/s/ Eddie L. Steiner |
Eddie L. Steiner |
President and Chief Executive Officer |
March 25, 2014
Millersburg, Ohio
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REVOCABLE PROXY
CSB BANCORP, INC.
Annual Meeting Materials are available at: http://www.cfpproxy.com/5554 |
PROXY VOTING INSTRUCTIONS
Shareholders of record have three ways to vote: 1. By Telephone (using a Touch-Tone Phone); or 2. By Internet; or 3. By Mail
To Vote by Telephone:
Call1-855-815-7959 Toll-Free on a Touch-Tone Phone anytime prior to 3:00 a.m. EDT, April 23, 2014.
To Vote by Internet:
Go to http://www.rtcoproxy.com/csbb prior to 3:00 a.m. EDT, April 23, 2014. Please note that the last vote received from a shareholder, whether by telephone, by Internet or by mail, will be the vote counted.
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Mark here for address change. | ¨ | |||||
Comments: | ||||||
FOLD HERE IF YOU ARE VOTING BY MAIL
PLEASE DO NOT DETACH
x | PLEASE MARK VOTES AS IN THIS EXAMPLE |
For | With hold |
For All Except |
For | Against | Abstain | |||||||||||||||||||||||
1. | Election of directors for a three-year term expiring in 2017.
01 Robert K. Baker 02 J. Thomas Lang |
¨ | ¨ | ¨ | 2. To ratify the appointment of S.R. Snodgrass, P.C. as the independent registered public accounting firm for CSB for the fiscal year ending December 31, 2014. |
¨ | ¨ | ¨ | ||||||||||||||||||||
INSTRUCTION: To withhold authority to vote for any nominee(s), mark For All Except and write that nominee(s) name(s) or number(s) In the space provided below. | ||||||||||||||||||||||||||||
The Board of Directors Recommends a Vote FOR Items 1 and 2. | ||||||||||||||||||||||||||||
THE COMMON SHARES REPRESENTED BY THIS PROXY CARD, WHEN PROPERLY EXECUTED, WILL BE VOTED AS DIRECTED OR, IF NO DIRECTION IS GIVEN, WILL BE VOTED FOR THE ELECTION OF ALL DIRECTOR NOMINEES LISTED IN ITEM NO.1, AND FOR THE PROPOSAL IN ITEM NO. 2. IF ANY OTHER MATTERS ARE PROPERLY BROUGHT BEFORE THE ANNUAL MEETING OF SHAREHOLDERS OR IF A NOMINEE FOR ELECTION AS A DIRECTOR NAMED IN THE PROXY STATEMENT FOR THE ANNUAL MEETING OF SHAREHOLDERS IS UNABLE TO SERVE OR FOR GOOD CAUSE WILL NOT SERVE, THE COMMON SHARES REPRESENTED BY THIS PROXY CARD WILL BE VOTED IN THE DISCRETION OF THE INDIVIDUALS DESIGNATED TO VOTE THIS PROXY, TO THE EXTENT PERMITTED BY APPLICABLE LAW, ON SUCH MATTERS OR FOR SUCH SUBSTITUTE NOMINEE(S) AS THE DIRECTORS MAY RECOMMEND. | ||||||||||||||||||||||||||||
Please be sure to date and sign this proxy card in the box below. |
Date | |||||||||||||||||||||||||||
Sign above | Co-holder (if any) sign above | |||||||||||||||||||||||||||
Please sign exactly as your name(s) appears on the proxy. If held in joint tenancy, all persons should sign. Trustees, administrators, etc., should include title and authority. Corporations should provide full name of corporation and title of authorized officer signing the proxy. |
CSB BANCORP, INC. ANNUAL MEETING, APRIL 23, 2014
YOUR VOTE IS IMPORTANT!
Annual Meeting Materials are available on-line at:
http://www.cfpproxy.com/5554
You can vote in one of three ways:
1. Call toll free 1-855-815-7959 on a Touch-Tone Phone. There is NO CHARGE to you for this call.
or
2. Via the Internet at http://www.rtcoproxy.com/csbb and follow the instructions.
or
3. Mark, sign and date your proxy card and return it promptly in the enclosed envelope.
PLEASE SEE REVERSE SIDE FOR VOTING INSTRUCTIONS
(Continued, and to be marked, dated and signed, on the other side)
REVOCABLE PROXY
CSB BANCORP, INC.
ANNUAL MEETING OF SHAREHOLDERS
Wednesday, April 23, 2014
7:00 p.m.
This proxy is solicited by the Board of Directors for use at the Annual Meeting of Shareholders to be held on April 23, 2014.
The common shares of CSB Bancorp, Inc. (CSB) as to which you have voting authority will be voted as you specify on the reverse side of this proxy card.
If no choice is specified, the common shares of CSB represented by this proxy card will be voted FOR the election of the director nominees listed in Item No.1, and FOR the proposal in Item No. 2.
By signing the proxy card, you revoke all prior proxies to vote the common shares of CSB Bancorp, Inc. you are entitled to vote at the Annual Meeting of Shareholders and appoint Dr. Daniel J. Miller and Jeffery A. Robb, Sr. and each of them with full power of substitution, as your proxies to attend the Annual Meeting of Shareholders of CSB scheduled to be held on April 23, 2014 at 7:00 p.m. local time at the Carlisle Inn, Walnut Creek, Ohio, and vote your common shares of CSB on the matters shown on the reverse side and in their discretion, to the extent permitted by applicable law, on any matters (none known at the time of solicitation of this proxy) which may properly come before the Annual Meeting of Shareholders and all adjournments thereof.
PLEASE PROVIDE YOUR INSTRUCTIONS TO VOTE BY TELEPHONE OR THE INTERNET OR COMPLETE, DATE, SIGN, AND MAIL THIS PROXY CARD PROMPTLY
IN THE ENCLOSED POSTAGE-PAID ENVELOPE.
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